UPDATED 2/4/2024 - IMPORTANT! The following information has NOT been updated for the 2024 Fall/All-Year Cheer season. The requirements are changing slightly this year and we're waiting for final guidance from Pop Warner. Please wait to complete any Pop Warner forms until notified by Compliance that they are ready to accept paperwork.
The paperwork and documentation requirements by Pop Warner is extensive, but this ensures that all teams are in compliance with the rules and policies set by Pop Warner National.
The following documents are required before your athlete will be cleared to practice:
- Original Birth Certificate (new athletes)
- Participant Contract Form (2024 Form)
- Physical/Medical Release Form (2024 Form)
- 2023-2024 Final Report Card (when available)
- $150 Volunteer Deposit Check (if you didn't pay the Volunteer Opt-Out fee)
- $300 Equipment Deposit Check (turn in at Equipment Distribution on July 27, 2024)
Additional forms and information can be found on Pop Warner National's website: Pop Warner National Forms
Questions regarding paperwork? Contact our Compliance Team at [email protected]
BIRTH CERTIFICATE
Pop Warner requires that a member of our governing league (FYD Pop Warner) verify all participant birth certificates. FYD staff must have the original or a certified copy (with raised seal) to look at--photo copies will NOT be allowed. Once they verify the authenticity of the birth certificate, they will stamp a copy (provided by Lutz Chiefs) which will be added to the Team Book. After FYD has stamped the copy, the original will be returned to you. Once your athlete's birth certificate is on file, you will not have to provide it again for future seasons.
The parent name listed on the Player Contract MUST EXACTLY MATCH a parent's name on the athlete's birth certificate. If you have legal guardianship of your athlete, you will need to provide a copy of the court document granting guardianship--this has to go in the Team Book and FYD will require it.
Returning Athletes: We have your birth certificate on file, so this document is not required for registration.
PLAYER/PARTICIPANT CONTRACT
Download, complete, print and sign the Player/Participant Contract from Pop Warner National. This contract must be completed on the correct form year.
2023 Player/Participant Contract
Tips:
- Make sure the participant's name exactly matches their birth certificate.
- Make sure the Name of Parent/Guardian exactly matches their birth certificate or guardianship documentation.
- The Parent/Guardian who's name is on the contract and signs the contract, should be the same person that completes and signs all the rest of the documents.
- Signature of Participant - If the athlete is too young to sign, you can have them draw an X or initial on the line.
PHYSICAL/MEDICAL RELEASE FORM
2023 Physical/Medical Release Form
For Fall 2024, Pop Warner will not accept physicals from 2023--even if they were completed on the 2024 form. The exam must have been performed in 2024.
Page 1 - To Be Completed by Parent
- Make sure the participant's name exactly matches their birth certificate.
- The parent/guardian who signs the medical form, needs to be the same person on the birth certificate and who signed the player contract.
- Your insurance information is REQUIRED. The Lutz Chiefs carriers secondary insurance for all our athletes, but you must carry primary insurance.
Page 2 - To Be Completed by a Licensed Medical Professional
You will need to have a Preparticipation Physical Evaluation (PPE) aka "Sports Physical" provided by a Licensed State Examiner (e.g. medical doctor, nurse practitioner, etc.). You can likely obtain a physical from your athlete's primary care physician. There are also numerous clinics that can provide this service for you (e.g. CVS MinuteClinic, MedExpress, etc.).
The medical professional MUST complete and sign the Pop Warner Form. We prefer the Pop Warner form, but the longer Florida High School Athletic Association (FHSSA) physical form is acceptable. No other substitute forms will be accepted. We CANNOT accept the Florida Department of Heath school examination form.
REPORT CARD
Our Fall 2024 athlete's will need to provide the 2023-2024 Final Report Card when it becomes available this summer.
The copy must be clear and legible (no photographs).
The following information must be shown on the report card:
- School Name
- Participant's Name
- School Year
- Student's Grade Level (e.g. 1st Grade, 4th Grade, etc.)
- All 4 academic quarters or 2 semesters.
Kindergarten students are exempt from the scholastic requirement.
Home schooled? Submit the 2023 Home School Form (waiting on Pop Warner to release 2024 form).
Either bring a copy with you to a Paperwork Drop-Off Session or email it to [email protected].
For more information about Pop Warner's Little Scholars program, please see the Scholastics Overview.
RECENT PHOTO
We will need a recent photo of your athlete to upload into Pop Warner National's roster. You don't need to worry about this--we will take a picture at Equipment Distribution, Cheer Uniform Fitting or at a practice you attend.
Last Updated: 3/23/2023